Creator & Affiliate Legal Framework
A single, version-controlled home for every policy that governs participation in the VINTrakID Creator / Affiliate Program.
Approved & in force
Table of contents
- 1Creator Program — Terms & Conditions
- 2Creator Rules of Engagement
- 3Payout Policy
- 4Content Guidelines
- 5IP & Usage Rights
- 6Disclosure & FTC Compliance
- 7Tax Documentation (W-9 / W-8BEN)
- 8Anti-Fraud & Abuse Policy
- 9Confidentiality
- 10Termination
- 11Dispute Resolution
- 12Creator Privacy Addendum
- 13Brand Guidelines
- 14Creator Code of Conduct
- 15Acceptable Use Policy
- 16Brand Safety
Creator Program — Terms & Conditions
The master agreement governing your participation in the VINTrakID Creator / Affiliate Program.
Acceptance
By registering, you accept these terms and all linked policies referenced below.
Eligibility
You must be at least 18, legally able to contract, and not located in a sanctioned jurisdiction.
License Grant
VINTrakID grants you a limited, revocable, non-transferable, non-exclusive license to promote VINTrakID using approved materials.
Independent Contractor
You are an independent contractor. No agency, employment, partnership, or joint venture is created.
Modifications
VINTrakID may modify these terms; the latest version supersedes prior versions. Material changes require re-acceptance before earning further rewards.
Creator Rules of Engagement
How creators may promote VINTrakID — channels, frequency, and tone.
Approved Channels
You may promote on owned social channels (YouTube, TikTok, Instagram, X, Facebook, blogs, newsletters, podcasts, Twitch) under your own name.
Prohibited Channels
No paid search bidding on VINTrakID brand terms, no spam, no incentivised traffic, no cookie-stuffing, no toolbar/extension installs.
Volume / Frequency
Reasonable, organic posting only. Bot networks, throwaway accounts, and automated engagement are grounds for immediate termination.
Payout Policy
When and how creators are paid — thresholds, methods, holdbacks, and clawbacks.
Payout Threshold
Minimum payout balance is set per campaign and disclosed in the campaign brief. Balances below threshold roll forward.
Payment Methods
Stripe Connect (primary), PayPal (secondary), and ACH (US-only, on request).
Holding Period
Rewards are held for a verification window (typically 30–60 days) to allow refunds, chargebacks, and fraud review.
Clawback
VINTrakID may reverse rewards tied to fraud, chargebacks, refunds, terminated subscriptions, or policy violations.
Tax Reporting
US creators earning $600+/yr receive a 1099-NEC. Non-US creators are responsible for local tax compliance and may be required to complete a W-8BEN.
Content Guidelines
Standards for any content you create that references VINTrakID.
Truthful Claims
Only make claims that are demonstrably true and consistent with VINTrakID published materials. No medical, financial, or legal advice.
No Misrepresentation
Do not impersonate VINTrakID employees or imply official endorsement beyond your creator status.
Quality Bar
Content should be lawful, family-appropriate (PG-13 by default), and free of hate speech, harassment, or graphic content.
IP & Usage Rights
Who owns what — VINTrakID marks, your content, derivative works.
VINTrakID IP
All VINTrakID names, logos, and trademarks remain VINTrakID property. You receive a limited license solely to promote the Program.
Your Content
You retain ownership of content you create. You grant VINTrakID a perpetual, royalty-free, worldwide license to reshare, excerpt, and reference your VINTrakID-related content for marketing.
Reservation
Any rights not explicitly granted are reserved by the respective owner.
Disclosure & FTC Compliance
Mandatory disclosure rules under FTC 16 CFR Part 255 (Endorsement Guides).
Mandatory Disclosure
Every post, story, video, livestream, or written piece referencing VINTrakID must clearly disclose your material connection. Suggested formats: "#ad", "#sponsored", "Paid partnership with VINTrakID", or on-screen badge.
Placement
Disclosure must be visible without expanding "more", before any affiliate link, and within the first 3 seconds of video content.
Region-Specific Rules
EU/UK creators must additionally comply with ASA/CAP and equivalent local advertising rules.
FTC disclosure — copy-paste templates by platform
Use one of the formats below, matched to where the content appears. The platform's own native partnership tag (where available) does not on its own satisfy 16 CFR Part 255 — pair it with the written disclosure.
| Platform | Placement | Example |
|---|---|---|
| YouTube | Pinned comment + on-screen badge in first 3 seconds + video description | This video is sponsored by VINTrakID. #ad |
| TikTok | On-screen overlay (visible without tapping "more") + caption | Paid partnership with @vintrakid · #ad |
| Instagram (Reels / Feed) | Native "Paid partnership with VINTrakID" tag + caption opener | Paid partnership with VINTrakID — #ad |
| Instagram Stories | Native sponsored tag + sticker on first frame | #ad — Paid partnership with @vintrakid |
| X (Twitter) | Disclosure must appear before any link in the tweet itself, not just a thread | #ad Tracking my Civic's value with @vintrakid — link below. |
| Podcast | Read live before the segment and listed in the episode notes | "This segment is sponsored by VINTrakID." (verbal) + "Sponsored: VINTrakID" (notes) |
| Newsletter / Email | Top of the email, above any link, before "read more" | Sponsored — this issue is paid for by VINTrakID. |
| Blog / Article | Italicised banner immediately under the title, before the first paragraph | Disclosure: This post is sponsored by VINTrakID. Some links may earn me a commission. |
| Twitch / Live | On-stream overlay for the duration of the promo segment + chat command pin | !ad VINTrakID — sponsored segment. |
Templates are illustrative — when in doubt, over-disclose. EU/UK creators must additionally comply with ASA/CAP rules.
Tax Documentation (W-9 / W-8BEN)
Tax forms required before payouts can be released.
US Creators
You must submit a current Form W-9 (individual or business). Payouts are paused until on file.
Non-US Creators
You must submit Form W-8BEN (individuals) or W-8BEN-E (entities). Withholding may apply depending on treaty.
Updates
You are responsible for updating your tax documentation if your residency or entity status changes.
Anti-Fraud & Abuse Policy
What we treat as fraud, how we detect it, and what happens next.
Prohibited Conduct
Self-referrals, fake accounts, paid-traffic arbitrage, cookie-stuffing, click-injection, ad fraud, refund abuse, identity falsification, and unauthorised botnets.
Detection
Automated screening (fingerprinting, IP velocity, conversion-quality scoring) plus manual review. Cloudflare Turnstile protects public signup endpoints.
Consequences
Forfeiture of accrued rewards, account suspension or termination, recovery of paid amounts, and referral to law enforcement where warranted.
Confidentiality
How non-public information shared with creators is protected.
Confidential Information
Includes unreleased product details, internal metrics, embargoed campaigns, and any non-public roadmap shared under the Program.
Obligations
You will not disclose Confidential Information to any third party or use it for any purpose other than performing under this agreement.
Term
Confidentiality obligations survive termination for three (3) years, or longer where required by law.
Termination
How either side may exit the Program — voluntarily or for cause.
For Convenience
Either party may terminate at any time with seven (7) days written notice. Accrued (non-clawback) rewards remain payable subject to the Payout Policy.
For Cause
VINTrakID may terminate immediately for material breach, fraud, brand harm, or legal/regulatory risk.
Effect
On termination your license to use VINTrakID IP ends immediately. You must take down active promotional content within 30 days of request.
Dispute Resolution
Where, how, and under what law disputes are resolved.
Governing Law
Delaware, USA (placeholder — counsel to confirm).
Informal Resolution
Parties must attempt good-faith resolution for 30 days before filing.
Binding Arbitration
Final disputes are resolved by binding arbitration administered by JAMS in San Francisco, with limited carve-outs for IP and equitable relief.
Class Action Waiver
You waive any right to participate in a class or representative action against VINTrakID.
Creator Privacy Addendum
Supplements the main VINTrakID Privacy Policy with Creator-specific data handling.
Data We Collect
Identity, payout / tax data, performance metrics, content URLs, and audit-trail signals (IP, user-agent, version accepted).
Why
Run the Program, calculate rewards, pay you accurately, comply with tax and anti-fraud law.
Sharing
Stripe (payouts), tax authorities (1099/W-8), Cloudflare (anti-abuse). See main /privacy for full sub-processor list.
Your Rights
Access, correction, deletion (subject to tax retention), and data portability where applicable.
Engagement Analytics on Campaign Pages
The public /join/{campaign} page records anonymous-only signals — an opaque visitor id (random UUID stored client-side) plus impression / hover / expand / click counts on perks, rewards, FAQs, and CTAs. We do NOT log IP, user-agent, referrer, or anything you typed before submitting. These signals are used solely to tell admins which sections of a campaign page are working and which to delete.
Brand Guidelines
How you may (and may not) use the VINTrakID name, logo, colors, and screenshots.
Logo Usage
Use the official wordmark only. Do not recolor, distort, or apply effects.
Voice & Claims
Stick to claims published on VINTrakID surfaces. No projections, "guaranteed savings", or medical/financial promises.
Co-Branding
No combined logos or implied partnerships without prior written approval.
Creator Code of Conduct
The behaviour we expect on-platform, in DMs, at events, and in your audience interactions.
Respect
No harassment, discrimination, doxxing, or threats. Disagreement is fine — abuse is not.
Honesty
No fabricated reviews, paid-for engagement, or undisclosed sponsorships of competitors while in the Program.
Safety
Comply with all local laws at events, demos, or in-person creator activations.
Acceptable Use Policy
Things you may not do with VINTrakID systems, APIs, links, or referral data.
Systems
No probing, scraping, scanning, or reverse-engineering VINTrakID systems beyond officially documented endpoints.
Links & Codes
Referral codes are non-transferable. No reselling, brokerage, sharing across networks, or use in coupon-aggregator sites without prior written consent.
Data
You may not collect, store, or redistribute VINTrakID user data obtained through promotional activity.
Brand Safety
Categories of content, conduct, and adjacency that put the VINTrakID brand at risk and how we respond.
Prohibited Adjacencies
Do not promote VINTrakID alongside or within: hate speech, harassment, sexually explicit content, gambling, weapons, controlled substances, political endorsements, election manipulation, or content that targets minors. Includes ad placements, video pre-rolls, sponsored read-arounds, and reaction/duet content.
Controversial Topics
Avoid leveraging the VINTrakID brand in ongoing crises, mass-casualty events, communal violence, or active political disputes. When in doubt, pause the promotion and contact us.
Public Persona
Off-platform conduct that materially harms the VINTrakID brand — credible accusations of fraud, harassment, or hate speech — may trigger immediate suspension and reward forfeiture, irrespective of the proximate content.
AI-Generated Content
Disclose use of generative AI in any VINTrakID-related deepfake, synthetic voice, or persona simulation. Do not impersonate VINTrakID staff, customers, or vehicles you do not own.
Remediation
On notice of a brand-safety incident you must take down or correct the content within 24 hours. Repeated incidents or refusal to remediate are termination events under Document 10.
Accept & record
Recording your acceptance creates a permanent audit-trail row (timestamp, IP address, user-agent, version v1.0, and all 16 documents). If the framework changes materially you'll be asked to re-accept before further rewards are paid.
Optional — links this acceptance to you in our audit trail.